Nigerian Children Cause subject to UK Law

---

Nigerian Children Cause CIC Privacy Policy:  

subject to UK Law and compliance with PIPA 

Personal Information Protection Policy

The   Nigerian Children Cause (CIC) is committed to safeguarding the   personal information entrusted to us by our donators. We manage your personal   information in accordance with Alberta’s   Personal Information Protection Act and other applicable laws. This   policy outlines the principles and practices we follow in protecting your   personal information.

This policy   applies to The Nigerian Children Cause CIC and to any person providing   services on our behalf. A copy of this policy is provided to any person on request.

What is personal information?

Personal information means information about an identifiable   individual. The donator’s individual name’s, home address and phone number,   age, sex, marital or family status, an identifying number, financial   information, educational history, etc.

What personal information do we   collect?

We collect only the   personal information that we need for the purposes of providing services to   our clients, including personal information needed to:

· deliver requested products and services

· enrol a client in a program

· send out association membership information

We normally   collect client personal information directly from our clients. We may collect   your information from other persons with your consent or as authorized by   law.

We   inform our clients, before or at the time of collecting personal information,   of the purposes for which we are collecting the information. The only time we   don’t provide this notification is when a client volunteers information for   an obvious purpose (The donator; by producing a credit card to pay a   membership fee when the information will be used only to process the   payment).

Consent

We   ask for consent to collect, use or disclose client personal information,   except in specific circumstances where collection, use or disclosure without   consent is authorized or required by law. We may assume your consent in cases   where you volunteer information for an obvious purpose. 

We   assume your consent to continue to use and, where applicable, disclose   personal information that we have already collected, for the purpose for   which the information was collected.

We ask   for your express consent for some purposes and may not be able to provide   certain services if you are unwilling to provide consent to the collection,   use or disclosure of certain personal information. Where express consent is   needed, we will normally ask clients to provide their consent through email.

In   cases that do not involve sensitive personal information, we may rely on   “opt-out” consent. For example, we may disc

lose   your contact information to other organizations that we believe may be of   interest to you, unless you request that we do not disclose your information.   You can do this by emailing us at nigerianchildrencause@yahoo.com.

A client   may withdraw consent to the use and disclosure of personal information at any   time, unless the personal information is necessary for us to fulfil our legal   obligations. We will respect your decision, but we may not be able to provide   you with certain products and services if we do not have the necessary   personal information.

We may   collect, use or disclose client personal information without consent only as   authorized by law.  we may not request   consent when the collection, use or disclosure is to determine suitability   for an honour or award, or in an emergency that threatens life, health or   safety.

How do we use and disclose personal   information?

We use and   disclose client personal information only for the purpose for which the   information was collected, except as authorized by law. For example, we may   use client contact information to promote our cause.

If we wish   to use or disclose your personal information for any new business purpose, we   will ask for your consent. We may not seek consent if the law allows this (e.g.,   the law allows organizations to use personal information without consent for   the purpose of collecting a debt).

What is personal employee information?

Personal   employee information is personal information about an employee or volunteer   which is collected, used or disclosed solely for the purposes of   establishing, managing or terminating an employment relationship or a   volunteer work relationship. Personal employee information may, in some   circumstances, include a Social Insurance Number, a performance review, etc. 

We can   collect, use and disclose your personal employee information without your   consent only for the purposes of establishing, managing or ending the   employment or volunteer relationship. We will provide current employees and   volunteers with prior notice about what information we collect, use or   disclose and our purpose for doing so.

What personal employee information do   we collect, use and disclose?

We collect,   use and disclose personal employee information to meet the following   purposes:

· Determining eligibility for employment or volunteer   work, including verifying qualifications and references

· Establishing training and development   requirements

· Assessing performance and managing performance   issues if they arise

· Administering pay and benefits (paid employees   only)

· Processing employee work-related claims (e.g.,   benefits, workers’ compensation, insurance claims) (paid employees only)

· Complying with requirements of funding bodies   (e.g., lottery grants)

· Complying with applicable laws (e.g., UK Law)

We   only collect, use and disclose the amount and type of personal employee   information that is reasonable to meet the above purposes. The following is a   list of personal employee information that we may collect, use and disclose   to meet those purposes.

• Contact information such as your name, home address, telephone        number
• Criminal background checks
• Trustees, employment or volunteer information such as your resume        (including educational background, work history and references),        reference information and interview notes, letters of offer and        acceptance of employment, policy acknowledgement forms, background verification information, workplace performance        evaluations, emergency contacts, etc.
• Benefit information such as forms relating to applications or        changes to health and insurance benefits including medical and dental care, life insurance, short- and long-term        disability, etc. (paid employees only)
• Financial information, such as pay cheque deposit information and        tax-related information, including Social Insurance Numbers (paid        employees only)
• Other personal information        required for the purposes of our employment or volunteer relationship

We will   inform our employees and volunteers of any new purpose for which we will   collect, use, or disclose personal employee information, or we will obtain   your consent, before or at the time the information is collected.

We will obtain your consent to collect, use and   disclose your personal information for purposes unrelated to the employment   or volunteer relationship e.g., Such as providing you with information about   our different charity campaigns and The Nigerian Children Cause’s teachers  exchange program. 

What information do we provide for   employment/volunteer references? 

In some   cases, after your employment or volunteer relationship with us ends, we will   be contacted by other organizations and asked to provide a reference for   you. It is our policy not to disclose   personal information about our employees and volunteers to other   organizations who request references without consent. The personal   information we normally provide in a reference includes:

• Confirmation that an individual        was an employee or volunteer, including the position, and date range of  the employment or volunteering
• General information about an      individual’s job duties and information about the employee or volunteer’s        ability to perform job duties and success in the employment or volunteer  relationship.

 How do we safeguard personal   information? 

We make   every reasonable effort to ensure that personal information is accurate and   complete. We rely on individuals to notify us if there is a change to their   personal information that may affect their relationship with our   organization. If you are aware of an error in our information about you,   please let us know and we will correct it on request wherever possible. In   some cases, we may ask for a written request for correction.

We protect   personal information in a manner appropriate for the sensitivity of the   information. We make every reasonable effort to prevent any loss, misuse,   disclosure or modification of personal information, as well as any   unauthorized access to personal information.

We use   appropriate security measures when destroying personal information, including   shredding paper records and permanently deleting electronic records.  

We retain   personal information only as long as is reasonable to fulfil the purposes for   which the information was collected or for legal or business purposes.

Access to records containing personal   information

Individuals   have a right to access their own personal information in a record that is in   the custody or under the control of The Nigerian Children Cause CIC, subject   to some exceptions. For example, organizations are required under the Personal Information Protection Act to   refuse to provide access to information that would reveal personal   information about another individual. 

If we   refuse a request in whole or in part, we will provide the reasons for the   refusal. In some cases where exceptions to access apply, we may withhold that   information and provide you with the remainder of the record.

You may   make a request for access to your personal information by writing to Trustee   and Secretary Mrs. Tara Talabi. Will ensure we are PIPA compliance. You must   provide sufficient information in your request to allow us to identify the   information you are seeking.

You may   also request information about our use of your personal information and any   disclosure of that information to persons outside our organization. In   addition, you may request a correction of an error or omission in your   personal information.

We will   respond to your request within 45 calendar days, unless an extension is   granted. We may charge a reasonable fee to provide information, but not to   make a correction. We do not charge fees when the request is for personal   employee information. We will advise you of any fees that may apply before   beginning to process your request.

Questions and complaints

If you have   a question or concern about any collection, use or disclosure of personal   information by The Nigerian Children Cause or about a request for access to   your own personal information, 

please  contact Mrs. Tara Talabi. nigerianchildrencause@yahoo.co.uk

If you are   not satisfied with the response you receive, you should contact the   Information and Privacy Commission

The Data Protection Act 2018 is the UK’s implementation of   the General Data Protection Regulation (GDPR).

www.gov.uk